Tips for Tracking Time in Google Calendar
When the great minds of the 20th century made their predictions about the future, none of them said, "there will be time tracking in Google!" Were they short sighted? Perhaps.
While we agree that tracking time in GCal (that's what the cool kids call it) is nowhere near as important as some of, say, Arthur C. Clarke's predictions about the future, that doesn't mean timesheet integrations with Google Calendar aren't a big deal.
Tracking time in Google Calendar is automatic, accurate, and easy. We've put together some best practices below to help ensure you are getting the most out of the integration — regardless of what time tracking platform you use.
Create Clear and Consistent Meeting NamesThis is a good practice in general. But it really matters for calendar-based time tracking. The name you choose for the calendar event will be directly imported as a job. "Talking with a guy" is not a helpful job type, no matter what type of business you are in. It's important to be specific.
Make Sure Your Calendar Is Up to DateForget to cancel a meeting? Guess what? That meeting will be recorded in your timekeeping system. While it's always a good idea to keep your calendar up to date, it becomes critical when you are using it to track time. The purpose of using Google Calendar is to save you time and ensure accurate data — not send you down a terrible (and unbillable!) rabbit hole of updating old events in your calendar.
Write Meeting DescriptionsWhen you create an event in GCal, there's an often underutilized area that allows you to write meeting notes, an agenda, or basically whatever you like. We recommend using this open field to clearly state what specific tasks were worked on. This data can be imported as a comment in many time tracking systems.