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Know if you’re making money on every project

If your team tracks time in one system and plans or reviews budgets in another—such as Harvest paired with Forecast you’re forced to make decisions with partial information. Cost insights arrive late, capacity looks better than it is, and by the time finance sees a problem, the margin is already gone.

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When time tracking alone can’t keep up with the business.

ClickTime unifies time, cost, and capacity in real time so leaders can manage profitability while work is happening, not after the close.

20% revenue recovered

Teams using separate tracking and planning tools like Harvest + Forecast often miss billable work in the handoff. A unified, real-time system closes the loop so earned revenue doesn’t slip away.

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Overruns caught early

Most platforms show you what already happened. Real-time visibility highlights budget risk as it emerges—so managers can act before margins are impacted.

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Capture the revenue you’re already earning

Revenue isn’t lost because people forget to work it’s lost because systems don’t connect. When time, approvals, and cost live in different places, billable hours get delayed, misclassified, or missed entirely.

ClickTime keeps everything in one workflow—so every hour is captured, categorized, and ready for billing.

Billing targets visible on the timesheet, not buried in reports
Billable vs. non-billable tracked at the task level
Capture the revenue you’re already earning
Automated reminders ensure time is submitted and approved

Catch over-servicing before it shows up on the P&L

Many platforms provide project detail and planning views, but few connect cost and margin in real time.

ClickTime connects delivery and finance around the same data, so managers see burn as it happens, and leaders see the financial impact immediately.

Alerts before overruns become write-offs
Real-time burn vs. budget, not end-of-month reports
Cost rates that reflect actual labor, not just billing assumptions

Make client commitments you can actually keep

Planning without cost and time-off context isn’t true capacity it’s just scheduling.

ClickTime shows you what your team can actually take on so you staff realistically, protect margins, and avoid burnout.

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Capacity includes PTO and real utilization
Planned vs. actual side by side
Hiring forecasts tied to pipeline demand

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Built for teams that have outgrown basic time tracking

See how ClickTime compares to Harvest for teams that need real-time visibility into labor cost, capacity, and margins.

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ClickTime

Harvest

Billable utilization targets

Built into dashboards & timesheets

Retroactive only

Utilization visible to employees

Yes

Timesheets reflect allocations

Yes

Overtime tracking

Configurable

Workarounds

Planning granularity

Monthly, project, client, role

Weekly only

Blended cost rates

Yes

Limited

Capacity heatmap

Yes

Budgets visible during planning

Yes

Long-term profit analysis

Yes

Manual

FAQs

Common questions

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Can ClickTime handle our billing model?

Yes—retainer, time and materials, fixed fee, hybrid. Set billing rates by person, project, task, or client. Apply blended or exception-based rates. Historical rates stay accurate even when you change them going forward, so past invoices and reports remain defensible.

We already have a time tracking tool. Why switch?

Most time tracking tools capture hours but don't categorize them in ways finance can use. If your current tool requires spreadsheet cleanup before you can invoice or report on profitability, you're doing work ClickTime eliminates. The question isn't whether you track time—it's whether that data is usable.

Can we track mileage in kilometers instead of miles?

Yes. Administrators can choose between miles and kilometers in Company Preferences. This setting applies organization-wide to ensure consistent measurement across all mileage entries.

What's the current IRS mileage rate?

Official IRS mileage rates are primarily published on the IRS Standard Mileage Rates page. The IRS typically announces these rates for the following year in December.

Stop losing visibility into your largest expense

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