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    Timesheets Make Compliance Easy

    Ensure your business is in compliance with overtime, DCAA, SOX, and other regulations. Comprehensive time tracking and audit-friendly timesheets for public, public, private, or nonprofit organizations.

    DCAA

    DCAA logo

    In order to win and maintain government contracts, it’s essential that your time tracking system is in compliance with the Defence Contract Audit Agency (DCAA). This includes an audit trail to capture any changes to timesheet entries, supervisor approvals of timesheets, and comprehensive reporting. Additionally, all revisions to critical labor and cost accounting data should be logged to ensure information integrity.

    ClickTime offers dozens of features that make DCAA compliance easy for businesses, contractors, and government agencies.



    SOX

    The Sarbanes–Oxley Act of 2002 (also known as the Public Company Accounting Reform and Investor Protection Act, the Corporate and Auditing Accountability and Responsibility Act, Sarbox, or SOX) expanded requirements for some privately held businesses and all public U.S.-based company boards, management, and accounting firms.

    ClickTime helps thousands of businesses ensure SOX compliance

    Production of accurate financial reports

    ClickTime helps ensure accurate financial reporting by creating a centralized time and tracking system. DCAA compliant timesheets allow any time entry or change to be easily audited. Additionally, certain financial liabilities, such as employee time off, can be easily tracked and monitored through ClickTime.

    Strong internal control structure

    ClickTime offers access controls to keep sensitive information limited to approved employees in management or HR. In addition, ClickTime provides a system of checks and balances to ensure the accurate and quick completion timesheets. This includes automated email notifications, missing timesheet reports, and custom thresholds for employee time off accruals.

    Document retention and falsification of records

    ClickTime offers near-infinite storage of time, budget, expense, project cost, and other data in the cloud. Accounts can be customized so that time tracking entries must be approved by management and locked, so that they cannot be tampered with.


    Functional Expenses

    IRS Form 990

    All U.S.-based nonprofits must report their functional expenses to the IRS. ClickTime makes it easy to track employee times, and categorize expenses by their appropriate function: program, administrative, or fundraising. Thousands of companies — including 501(c)(3), 501(c)(4), and 501(c)(6) organizations — use ClickTime to ensure compliance and ensure best-in-class operations.


    AB 1522 - Healthy Workplace and Family Act (CA)

    Time Off Timesheet

    California businesses are required to provide paid sick leave to part-time and temporary workers. With ClickTime, it only takes minutes to ensure you are in compliance! AB 1552 is a new law, and many organizations are uncertain about how to ensure their policies are in compliance with the regulation. We’ve put together a brief overview of the Healthy Workplace and Family Act — in layman’s terms! — that should help provide some additional clarity around the legislation.

    “Our part-time staff members in California qualify for the new sick leave benefits. ClickTime makes compliance easy for us.”

    —Erika Irish, Pacific Aerospace Consultants


    Uniform Guidance / OMB 2 CRF 200 / Super Circular

    Recently, the U.S. Office of Management and Budget (OMB) released updated guidance on Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. Like many complex regulations, this new guidance goes by many names: “Super Circular,” Uniform Guidance, and in terms of time tracking, OMB 2 CRF 200. This many-named (and easily confused) regulation impacts organizations receiving and administering federal awards, as well as auditors responsible for auditing these programs.

    In short, businesses that receive grants from USAID, Americorp, NIH, or other government organizations are required to maintain records that “accurately reflect the work performed.”

    These records must:

    • Provide a time or percentage breakdown on all employee activities, both Federally-funded and non-Federally funded
    • Be supported by a system of internal control that provides reasonable assurance the time being charged is accurate, allowable, and properly allocated
    • Be incorporated in the official records, such as payroll
    • Reasonably represent the employee’s total activity

    As the leading time tracking software for nonprofits and grant-based organizations, ClickTime is built to ensure compliance, and simultaneously reduce costs and improve operations.


    Overtime Compliance

    Whether you need to be in compliance with new U.S. Federal overtime regulations, or the more complex California or New York overtime rules, ClickTime can help ensure overtime hours and pay are accurately tracked and reported.

    Our overtime reports highlight who is working overtime hours, how many hours were worked, who approved overtime hours, and whether or not any time off was taken during a given period. Overtime coan be pre-configured for your organization to help you comply with the FLSA regulations or CA state requirements, or you can self-configure the rules to fit your organization (i.e., create at 37.5 hour workweek).

    Overtime hours and pay rates can be easily exported into your payroll platform or other accounting software.


    MLI logo

    “Now we can track benefits, job/tasks, and funding sources within seconds. As we continue to grow our company, these functions are increasingly important to our work.”

    —Tamara L. Petro, Executive Director, MLI

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