View the release notes for 2007 - present.
View the release notes for 2006.
November 29, 2005: Version 4.5
This version includes the ability to use ClickTime with handheld devices including Palm Treo, Windows Mobile,
and BlackBerry.
The changes are as follows:
- Handheld Access (beta)
We've developed a special version of ClickTime just for Palm Treo, Windows Mobile, Sidekick, and BlackBerry web users. Just point your handheld device's web browser to www.clicktime.com and login to add and edit time for your timesheet. The web browser on your handheld device must support and have cookies and JavaScript enabled. - Adding and Editing People - Tab Navigation Order
To simplify adding and editing people, we changed the order followed when using your keyboard's "tab" key to navigate between form fields. Using the tab key now directs your browser through the required and most commonly used fields in a more logical order. Note: some web browsers don't fully support using the tab key to select certain form fields (pop-down lists, etc.). - Login - Tab Navigation Order
We changed the order followed when using your keyboard's "tab" key on the login page. This makes the login process a bit quicker for those people using a keyboard to navigate.
October 28, 2005: Version 4.01
This version includes a new stopwatch timer, customizable time export report and other new report options.
The changes are as follows:
- Stopwatch Timer (beta)
We now provide an option to use a stopwatch for easily recording how long you have been working on a project. This feature is available on the Day View and can be enabled in your "My Preferences" section. - New Report: Customizable Data Export
This new export report can be accessed from the Miscellaneous category. The report enables you to select what data to export during a given time period. - Expense Sheet Totals
While viewing "My Expense Sheets," the total of each expense sheet and the total reimbursable amount is now shown. - Custom Fields: Long Text Field Option
We now offer the ability to define a "long text field" type of custom field. This provides for the ability to enter up to 4000 characters into the custom field. - Timeout Alerts
We now provide an alert message prior to your session timing out. If your session does time out, perhaps because you've walked away from your computer, an alert will stay on your screen to notify you. - New Report: Job and Division Summary
This new report can be accessed from the Client category. The report enables you to see the billable hours completed by each division for the specified clients. Only time for people associated with a division will appear in this report. - New Report: Job, Division and Person Summary
This new report can be accessed from the Client category. The report enables you to see the billable hours for specified clients and provides details of the hours completed by each division and person. - New Report: Division Summary by Week (Excel)
This new report can be accessed from the Job category. The report enables you to view the hours for specified jobs by week. It also provides a breakdown of each division's hours by week. - Revised Expense Export Report
The expense export now includes the reimbursable status associated with each expense. Note: If you have an automated process that works with data from this report you may need to update your process to recognize these changes. - Mileage Expenses
We now display either "mileage" or "kilometerage" throughout the Expenses portion of the application based on your company's mileage settings (miles or kilometers). This affects reports, exports and other pages. - Timesheets and Expense Sheets Not Editable After Submitting for Approval
When a person submits his/her timesheet or expense sheet for approval, the person will no longer be able to edit the timesheet or expense sheet unless the person un-submits the time/expense sheet. A manager or administrator who has permission to override the person's time/expense sheet may still edit it without un-submitting it for approval. - Reports and Specifying the Date Range
When running a report, the date range selector now matches your company's preferred date format (mm/dd/yyyy or dd/mm/yyyy). - Quick Day and Quick Week - Inactive Tasks
When using Quick Day or Quick Week to copy time entries from a prior day/week, entries associated with tasks that the person no longer has access to (due to permission changes, tasks marked as inactive, etc.) are no longer copied to the requested day/week. - Disabling Save Button
To help prevent accidental double-clicking of the "save" button when entering time entries, the "save" button now gets disabled when it is clicked on Day View and Week View. - Password Notification Option
We now provide an option for a manager or administrator to re-notify a person of his/her password while editing the person's record. Just click the "send password notification email" link at the top of the person's Basic Information section.
September 12, 2005: Version 3.81
This version includes a new expense report and custom field option.
The changes are as follows:
- Custom Fields
We now offer the ability to define a custom field on your company in addition to creating custom fields for clients, jobs, tasks, people and divisions. Custom fields created on your company are accessed on the company preferences page. - New Report: Expense Mileage Summary
This new report can be accessed from the Expense category. The report enables you to see a list of all mileage expenses for specified people during a given time period.
August 29, 2005: Version 3.8
This version includes new expense tracking and reporting features.
The changes are as follows:
- Reimbursable Expenses
We now offer the ability to identify specific payment types as non-reimbursable.The Expense sheet reports now separately display the expense sheet total and the reimbursable total, making it easier to know the check amount for reimbursing someone. - QuickBooks Reimbursable Expense Export Report
This new report can be accessed from the Expenses category. The report is useful for exporting your reimbursable expense data to QuickBooks (U.S. versions only) for reimbursement and billing purposes. - Checking Account Name for QuickBooks
We have added the ability to specify your company's checking account that reimbursable expenses should be applied to. This new option appears in the General Company Information section of the Company Preferences. The specified value is utilized in the QuickBooks Reimbursable Expense Export Report. - Revised Expense Export Report
The expense export now includes the reimbursable status associated with each expense. Note: If you have an automated process that works with data from this report you may need to update your process to recognize these changes. - Custom Fields in Export Reports
We have now added an option to include custom field information when using any of the Text and Excel time data export reports. - Expense Sheet Review Options
We have added options to make it easy to review expense sheets that have been approved and waiting for payment. We've also added an option to quickly review only paid expense sheets. - Revised Export Task List Report
The task list export now includes the billable/non-billable status associated with each task when your company is set to use tasks to determine the billable status of time data. Note: If you have an automated process that works with data from this report you may need to update your process to recognize these changes. - Revised Export Job List Report
The job list export now excludes the billable/non-billable status when your company is set to use tasks to determine the billable status of time data. Note: If you have an automated process that works with data from this report you may need to update your process to recognize these changes.
July 26, 2005: Version 3.7
This version includes a new audit log feature and the beta release of a new Desktop Application.
The changes are as follows:
- Audit Log
We now offer the ability to record an audit log of changes to your account. This includes adding, editing and deleting time entries, expenses, jobs, tasks, clients and people. This is an optional module that can be added to your account. - Desktop Application - version 2.0 beta
A new beta version of the Desktop Application is available for use. This new version includes a timer, start and end times, and other advanced features. You can request to beta test this by logging in and going to the Download tab. - Revised Expense Export Report
The expense export now includes the description field associated with each expense. Note: If you have an automated process that works with data from this report you may need to update your process to recognize these changes. - New Expense Review Selection Options
We have revised the selection options for selecting people on the Expenses menu. You can now easily select one person's or an entire division of people's expense sheets to review. - Comments Popup Window
We have revised the window that pops up to enter comments for a time entry to improve its behavior for people using multiple monitors.
June 16, 2005: Version 3.6
This version includes DCAA compliance, a bulk time entry feature, new reports and the ability to
mark tasks as billable and non-billable.
The changes are as follows:
- DCAA Compliance
We have updated the time entry and timesheet approval systems to be compliant with DCAA guidelines. This is an optional module that can be added to the Timesheet Approvals system. - Bulk Changes
This feature enables an administrator to easily add time entries (e.g. a company's holiday schedule) to multiple people's timesheets. The administrator can also easily remove specific time entries from multiple people's timesheets. This feature is located in the new Advanced section listed in the navigation bar. - Tasks - Billable and Non-billable
We now provide an option to specify whether time is considered billable or non-billable based on the task. A new preference appears in the Billing Rates section of the Company Preferences page to specify your company refers to jobs or tasks as being billable and non-billable. This preference determines the options shown when adding and editing jobs and tasks and when running reports. - Time Billing Features
We now offer the ability to enable and disable the time billing features throughout ClickTime. If your company doesn't use ClickTime for billing purposes, disabling this feature will remove all of the billing information (billing rates, billable/non-billable status options, etc.) from reports and elsewhere throughout the application. - New Report: Job Summary with Comments
This new report can be accessed from the Job and Client categories. The report enables you to see a list of the time and any associated comments for each job. - New Report: QuickBooks Invoice Export (beta)
This new report can be accessed from the Miscellaneous category. The report is useful for exporting your data to QuickBooks (U.S. versions only) for invoicing purposes. - Revised Billable and Non-Billable Time Comparison Report
Checkbox options are now provided to specify which people, divisions or employment types appear in the finished report. - New Report Date Range Selection Options
New options for easily selecting a date range appear when running most reports. You may now select the current or last timesheet as well as date ranges corresponding to the past several timesheets. - Manager Ability to Unlock and Undo Approval of Timesheets and Expense Sheets
We added a preference to enable managers to unlock/un-approve timesheets and expense sheets when they also have permission to lock/approve them. This is available in the Security Settings section of the Company Preferences page. - Block Usage of the ClickTime Desktop Application
We now provide an option for administrators to prevent employees from accessing and using the Desktop Application. This is available in the Security Settings section of the Company Preferences page. Note: If you disable usage of the Desktop Application, people who have already installed it and are using it in offline mode may not realize it is disabled until they return to online mode and attempt to upload their time. - Safari 2.0 Web Browser and Mac OS X Tiger
We currently support the Safari web browser, version 1.0 and higher, including the latest release, version 2.0 from Apple Computer. We also support Apple's Tiger release (10.4.x) of the Mac OS X operating system. - Netscape 8 Web Browser
We currently support the Netscape web browser, version 7.0 and higher, including the latest release, version 8. - Web Services Enhancements
Various improvements to web services were implemented including enhanced support for time off and start/end times. - Revert Paid Status of Expense Sheets
We now provide the ability to revert the status of expense sheets from paid to not paid. - QuickDay and QuickWeek Confirmation Message
A confirmation message will appear when clicking the QuickDay and QuickWeek buttons during a person's first two months of using ClickTime. - Reply Address Changed
Incomplete Time Notification emails sent from the ClickTime System rather than the user's own email address due to email server configurations and spam filters, will now include the user's email address in the Reply To header. This will enable responses to these emails to be sent to the appropriate individual. - Custom Messages - Relocated
The Custom Messages feature has been moved. You may now access this feature from the new Advanced section. - Billing and Payment Information
We now provide a secure online form that you may use to change the billing and payment details for your company's account.
March 8, 2005: Version 3.5
This version includes a custom timesheet model, a new method for entering and tracking non-worked time
(vacation, sick leave, etc.) and an automated accruals module.
The changes are as follows:
- Entering and Tracking Non-Worked Time
We have created a new method for entering and tracking non-worked time such as vacation and sick leave. A new option titled "Leave Types" exists in the Preferences section under the Company tab. To make use of this new feature activate some of the pre-defined Leave Types or create your own. Then your employees can start entering vacation and sick leave on their timesheets in the new Time Off section without the need to create jobs and tasks corresponding to time off. - Vacation Accruals System
We now provide you a complete system for tracking your company's vacation accruals. This is an optional feature that can be added to existing accounts. With this feature, you get the ability for automated calculations of time off balances (vacation, personal time, etc.). Individuals will be able to view their own current vacation and other time off balances at any time. A manager or administrator can also run detail and summary reports on people's balances. - Custom Timesheet Model
This feature enables a company to customize the number of days per timesheet. Thus, if your company uses a timesheet model other than weekly, biweekly, semi-monthly or monthly, you can now specify a number of days per timesheet between 1 and 30. - Enhanced Manager Permissions
You can now more explicitly define what a manager may and may not do. For example, you can now specify that a manager is allowed to add and edit jobs and tasks but not add and edit people. This feature is available to all corporate customers. - New Expense Default Preferences
We have added two new preferences to make entering expenses quicker. Each person can select default values for the expense type and payment type options on the My Preferences page. These values are used when entering new expenses. - New Report: Expense Type Summary
This new Excel report can be accessed from the Expenses category. The report enables you to see a breakdown of expenses by the type of expense (travel, entertainment, meals, etc.). - Revised Horizontal and Vertical Timesheet Reports
These reports now sort the time entries by job, task and hour value with the entry with the greatest number of hours first. The reports will also show time off entries after listing all worked time entries. - Revised Expense Sheet Report
This report now properly displays all relevant decimal values for a foreign currency exchange rate. - Expense Sheet Submittal Email
The email that is sent after submitting an expense sheet for approval now includes the title of the expense sheet. - New Currency Option
The New Turkish Lira currency is now available when entering foreign currency expenses and in your Company Preferences section. - Maximum Expense Amount Increased
You can now enter an expense with an amount up to 100,000,000,000 to accommodate certain foreign currencies and their exchange rates. - Web Services Enhancements
Various improvements to web services were implemented. - Revised Data Export (Excel) Report
The date values exported now match your company's preferred date format (mm/dd/yyyy or dd/mm/yyyy). Note: If you have an automated process that works with data from this report you may need to update your process to recognize these changes. - Revised Data Export Reports - text and Excel
An additional column has been added to reflect the leave type value for time off entries. When exporting by specifying jobs, tasks or clients the leave type column does not appear. Note: If you have an automated process that works with data from these export reports you may need to update your process to recognize this change. - Revised XML Export Report Schema
The XML schema has been updated to reflect the time off entries. Note: If you have an automated process that works with data from this report you may need to update your process to recognize these changes. - Overriding Another Person's Expense Sheet
When Job List Controls are being used and a manager overrides another person's expense sheet, only the jobs available to the person who's expense sheet is being overridden will be displayed. When an administrator overrides the expense sheet, all jobs are shown regardless of the Job List Control settings. - Expense Manual Links
Convenient links to the administrator and user expense manuals now appear near the Help link in the upper-right corner of expense-related pages. - Reply Address Changed
Emails sent from the ClickTime System rather than the user's own email address due to email server configurations and spam filters, will now include the user's email address in the Reply To header. This will enable responses to these emails to be sent to the appropriate individual. - Expense Sheet Date Format
When you edit an expense sheet's date, your company's date format is now properly recognized. - Custom Fields - Maximum Character Length
A "text" custom field type may now contain a value up to 50 characters in length. - Company Preferences - Manager View
When a manager views the Company Preferences page, the person selected to be notified when an expense sheet is approved for payment is now shown properly and all settings are shown in a read-only format. - Safari Web Browser - Detail Job and Task
The notes field is now properly displayed when editing a job or task and using the Apple Safari web browser. - Safari Web Browser - Time Entry Comments
We increased the width of the comment pop-up window when using the Apple Safari web browser. - Firefox Web Browser - Week View
An issue with the Firefox browser on Week View when the "(+) more jobs" option was selected in the job pop-down list has been resolved. - Camino Web Browser
We currently support the Camino web browser, version 0.8.2 and higher. Older versions are no longer supported. - Resetting Password
When an administrator resets a person's password, the email with the new password now references the administrator in the "From" address of the email message. This will allow the person to know who reset the password. - Secure link in email
If your company requires secure (SSL) connections be used, when a person fills out the "forgot password" form, the email with the password now includes a link with a secure URL (https).
December 14, 2004: Version 3.2
This version includes Firefox compatibility and enhanced web services.
The changes are as follows:
- Firefox Browser Support
We now fully support the Firefox browser, version 1.0 and higher. - Revised Expense Export Report
Foreign currency information (currency, exchange rate, etc.) now appears in this export report. Additionally, the column headings now properly reflect custom terminology settings. Note: If you have an automated process that works with data from this report you may need to update your process to recognize these changes. - Time Entry Override Enhancements
We have made several enhancements and fixed miscellaneous issues that may have occurred while overriding another person's time entries. When a manager overrides another person's time entries, the manager is restricted by the same job and task list controls as the person's whose time entries are being edited. When an administrator overrides another person's time entries, however, the administrator is not limited by the company's job and task controls, providing more flexibility. - Expense Entry Override Enhancements
We have made several enhancements and fixed miscellaneous issues that may have occurred while overriding another person's expenses. Expense items can now be deleted and the expense sheet history can also now be viewed when overriding another person's expense sheet. - New Currency Option
The Cyprus Pound currency is now available when entering foreign currency expenses and in your Company Preferences section. - Web Services Enhancements
Various improvements to web services were implemented including a requirement that secure transmission (SSL) be used for all transactions. - Estimated Costs
The label for the employee "cost" field was changed to "estimated cost" to appropriately reflect that the cost of a person's time is often an estimated value, especially when taking into account benefits, insurance, etc. - Revised XML Export Report Schema
The XML schema has been updated to reflect the start and end time values for time entries. Note: If you have an automated process that works with data from this report you may need to update your process to recognize these changes.
October 12, 2004: Version 3.0
This version includes custom fields, the ability to enter start and end times for a time entry,
employee cost tracking, web services and enhancements to the expense tracking module.
The changes are as follows:
- Custom Fields
We now provide you a method for creating custom fields. Custom fields can be associated with a person, client, job/project, division or task. The custom fields can be formatted in a variety of ways including number, date or currency fields as well as pop-down lists. These custom fields can be utilized in custom reports for your company. - Start and End Times
All customers can now require individuals to provide start and end times when entering time. Thus, rather than just entering that the person worked for 3 hours on a job, the person can now specify that she worked on the job between 9am and 12pm. This feature is currently only supported on the Day View web entry interface. - Employee Cost Tracking
All customers can now enter and track the cost of a person's time. Just go to the detail view of a person and go to the Costs section to enter the person's estimated hourly cost. Several new reports have been created that allow comparison between the cost and billing rate information. - Foreign Currency Expenses
All customers using the Expenses module can now enter expenses incurred using foreign currencies. Just check the foreign currency checkbox when creating or editing an expense sheet and the additional fields will appear when adding expenses. - New Currency Options
Fourteen more currencies are now available in your Company Preferences section. These currencies are also available when entering foreign currency expenses. - Web Services
We now provide web services for integration with third-party products and other web services. - View Billing Rates - Manager Permission
You can now specify whether a manager is allowed to view billing rate information when running reports. This option is available when editing a manager's information. - View Costs - Manager Permission
You can now specify whether a manager is allowed to view cost information when running reports. This option is available when editing a manager's information. - Improved Job List Search Functionality
When performing a search on your job list, the search will now look for matches in the Client short name value as well as the job name and job number fields. - Custom Alert Messages
Your custom alert messages will be displayed as long as some text appears in the message title or message body. Both fields are no longer required to be filled out for the alert message to be shown. - Revised People & "My" Report: Vertical Timesheet
This report has been revised to display start and end times when applicable. - Revised Expense Sheet Report
The expense sheet tracking ID, when provided, will now appear in the header of this report - Revised Data Export Reports - text, Excel and XML formats
The employee Cost value and time entry start and end times now appear in these export reports. Note: If you have an automated process that works with data from this report you may need to update your process to recognize these changes. - Revised Export People List Report
This report has been revised to include employee costs. Note: If you have an automated process that works with data from this report you may need to update your process to recognize these changes. - New Report: Job, Person and Task Summary with Costs
This new report can be accessed from the Client category. The report is useful for determining the billable hours, costs and rates for specified clients. It also provides detail information of hours completed by each person. - New Report: Person and Task Summary with Costs
This new report can be accessed from the Job category. The report is useful for determining the billable hours, costs and rates for specified jobs. It also provides detail information of hours completed by each person. - New Report: Client Billing - Jobs, Tasks & Costs
This new report can be accessed from the Client category. The report is useful for determining the billable hours, costs and billing amounts for specified clients. It also provides a summarization of tasks for each job. - New Report: Profitability Summary
This new report can be accessed from the Client and Job categories. The report is useful for determining the total hours, estimated costs, billing amounts and profit for specified clients or jobs. It also provides detail information of hours completed by each person.
July 20, 2004: Version 2.8
This version includes new Task list control options, customizable report titles and enhancements
to the expenses module.
The changes are as follows:
- Task Controls
We now provide you a new method to control which tasks are available when entering time. This feature is available to all corporate customers. A manager or administrator can control which tasks appear as options depending on the selected client and job. - Customizable Report Titles
All customers can now specify what title appears on each report. The title can be customized each time you run a report. In addition, if you save a "favorite" report, the report will be shown in your favorite reports list with your custom report title. - Marking Expense Sheets as "Paid" - Manager Permission
You can now specify whether a manager is allowed to mark expense sheets as having been paid. This option is available when editing a manager's information. - Get Notified When Expense Sheets are Waiting for Payment
You can now select a person to be notified after an expense sheet has been approved and is ready to be paid. You will find this option in the Timesheet and Expense Information section of your company preferences. The selected person will receive an email and see an alert message after logging in to let him/her know that an expense sheet is waiting for payment. - Improved Session Duration and Customization Options
After logging in, you can now remain idle up to 2 hours before your session will timeout. For increased security and flexibility you may now change your company's preferences to have shorter or longer timeout settings. The timeout value can be as low as 30 minutes or as much as 4 hours for customers on our corporate plan. - Revised People Report: Summary by Client
Time that has been entered for a job that is associated with an "unspecified" client will now appear with the client name of "-unspecified-". Previously, time entered for these jobs appeared in the report with no value listed in the client name column. Note: If you have an automated process that works with data from this report you may need to update your process to recognize these changes. - View Expense Sheet Totals Before Paying
You can now easily view the totals for each expense sheet before confirming that you want to mark the expense sheets as paid. - Manager May View Comments Before Approving Timesheets
When a manager is allowed to approve timesheets but not allowed to override timesheets, the manager can now drill-down into each day on a timesheet to review the comments associated with the time entries before approving or rejecting the timesheet. - Manager Report Settings
When you configure a manager to only run reports on specific divisions, the reports that the manager generates will only include data for people from those divisions. - Custom Messages with Blank Titles
You can now display custom alert messages with and without a title. - Minimum Time Entry Setting
You may now specify in your company preferences an amount between zero and 1 (e.g. fractional amounts) as the default minimum time entry as the default value to use when adding new people. - Maximum Expense Amount
You may now enter an expense amount up to 10 million to better accommodate certain currencies. - Maximum Rate Value
You may now enter an hourly billing rate amount up to 50,000 to better accommodate certain currencies.
May 26, 2004: Expense Export
Some enhancements were made to the expenses export report.
The changes are as follows:
- Revised Report: Expense Export
You can now select which expenses to export based on the status of the corresponding expense sheet. For example, you can choose to export only those expenses from approved expense sheets.
May 18, 2004: Version 2.6
This version includes new Job list control options, customizable terms, custom messaging features
and enhancements to the expenses module.
The changes are as follows:
- Job Controls
We now provide you new methods to control which jobs and clients are visible by people in your organization. This feature is available to all corporate customers. A manager or administrator can control which clients and jobs can be seen by each division or person when entering time and expenses. - Customizable Terms
All customers can now select the terms that reflects their organization's use of categorizing time. Thus, if your company uses the term "Project" rather than "Job", you can now easily change the term in your Company Preferences and it is automatically reflected throughout the ClickTime system including time entry pages and reports. The Client, Job, Task and Division terms can be customized as desired. - New Report Selector: Billable and Non-billable Time
This new report selector allows you to have either all time entries, only billable time entries or only non-billable time entries appear in a report. The selector appears for many reports. - Custom Messages
You can now put up alert messages that will be shown to all people from your company when they login and enter time or expenses. You can also add informational messages. This information could include excerpts from your company manual as well as policies and guidelines regarding how your company wants people to enter their time and expenses. The custom messages are accessible from your Company Preferences page. This feature is only available to corporate customers. - Payroll and Accounting Application Settings
There are now distinct options to select which payroll application and which accounting application you use. Depending on the applications you select on your Company Preferences page, special fields and reports may appear that are used for integrating ClickTime with your applications. For example, the payroll type option for each person is used for integration with QuickBooks. - Marking Expense Sheets as "Paid"
You can now mark expense sheets as having been paid. When doing so, you can optionally enter a check number that corresponds to each expense sheet. These options are available when reviewing expense sheets in the Expenses section. - New Expense Report: Job and Person Summary with Expense Detail
This new report can be accessed from the Expense category. The report is useful for determining the expenses for specified jobs. It also provides detail information of expenses by each person and expense type. - Revised Report: Expense Sheet
The actual number of miles/kilometers entered now appears on the expense sheet report. - Revised Report: Expense Job and Person Summary
Changed report to recognize your company's currency setting and to fix export data alignment issues.
Note: If you have an automated process that works with data from this report you may need to update your process to recognize these changes. - Expenses: Negative Amounts
You can now enter a negative amount for an expense (e.g. -$100). This is useful for handling cash advances. - Date Format on Expense Sheets
Your company's date format setting (dd/mm/yyyy or mm/dd/yyyy) is now recognized properly when creating new expense sheets and entering expenses. - Reviewing People in a Division
When editing a Division, you can now see a more comprehensive list of the people in that division. There is also now a link to quickly edit information about each person for the division being reviewed. - Manager Permissions
You can now independently set a manager to have permission to review timesheets or run reports. - Expense Type List Navigation
You can now search for a specific expense type and issues when navigating within long lists of expense types have been resolved. - Exporting Reports with Internet Explorer on Mac OS
You can now export reports to Excel and other formats when using Internet Explorer 5.x on Mac OS.
March 16, 2004: Version 2.5
This version includes the new Expense tracking system and six new reports.
The changes are as follows:
- Expenses Tracking System
We now provide you a complete system for entering and approving expenses. This is an optional feature that can be added to existing accounts. Add this feature to your account and get the ability for people to enter expenses, submit their expense sheets and get them approved by a manager or administrator. A manager or administrator can also run reports on entered expenses. - New Report: Billing Summary with Person Detail
This new report can be accessed from the Client category. The report is useful for determining the billable hours and rates for specified clients. Also provides a breakdown by person for each client. - New Report: Job and Task Summary with Comments
This new report can be accessed from the Client category. The report is useful for a detailed breakdown of all time entered for a specified client. Summarizes time by job and task. - New Report: Job, Task and Person Summary with Comments
This new report can be accessed from the Client category. The report is useful for a detailed breakdown of all time entered for a specified client. Summarizes time by job, task and person. - New Report: Client Billing - Job and Task Summary
This new report can be accessed from the Client category. The report is useful for determining the billable hours and amounts for specified clients. Provides summarization of tasks for each job. - New Report: Billing Summary with Client Detail
This new report can be accessed from the People category. The report is useful for viewing the billable and non-billable hours and associated rates by each person. Also provides a breakdown of each person's hours by client. - New Report: Timesheet Approvals Configuration
This new report can be accessed from the Miscellaneous category. The report Lists all of your timesheet approval settings in one comma-separated file which can be easily viewed in Excel. - Revised Report: Rate Card
Changed report to include the client name.
Note: If you have an automated process that works with data from this report you may need to update your process to recognize this change. - Report formatting
Some minor formatting changes to the page header and column labels of various reports.
Note: If you have an automated process that works with exported data from reports you may need to update your process to recognize some of these changes. - ClickTime Desktop Application
Old beta versions of the desktop application can no longer be used. People with old versions will need to login and download the current version. Additionally, future versions of the desktop application will no longer support Mac OS 9. A new version, expected to be released later this year, will only support version 10 of the Macintosh operating system (Mac OS X). - New text-based navigation
Many of the navigation options within the application have been changed to use text rather than images to improve page-loading speeds and to work better for those people who need to use enlarged text in their browser for easier reading.
February 4, 2004: ClickTime Desktop Application
A new version of the ClickTime Desktop Application is now available. Version 1.4.38 is
available for Windows and Mac systems. The changes in this version are as follows:
- Improved Windows 98 compatibility
This release improves compatibility with the Windows 98 operating system. - Job list selection
An issue was resolved that could prevent the selection of the last item in the job list.
January 24, 2004: Network Changes
We made various changes to improve performance and security with ClickTime. This
included DNS changes for the IP addresses associated with the ClickTime system. If you
received a warning message while trying to sign in to ClickTime please have your
computer support department review the information below regarding DNS servers.
- DNS changes and issues
Part of the network changes made on January 24 included DNS changes for the various web site URLs associated with the ClickTime system, including www.clicktime.com. These DNS changes were detected throughout the Internet within 5 minutes based on a 300 second time-to-live (TTL) setting for the domain names. During the weeks of testing that preceded this change, we discovered that some DNS servers on the Internet may not be setup to properly update their information or are retrieving their DNS information from a misconfigured DNS server. As a result, old ClickTime DNS settings for www.clicktime.com are cached, in some cases, for weeks without getting updated. If your DNS results for www.clicktime.com result in the 209.1.25.114 address, your DNS server(s) aren't properly getting updated. Please check with your DNS technician or Internet provider to let them know that the DNS server isn't getting updated correctly. They may instead provide you with a new properly operating DNS server to use on your computer(s). - Receiving Mail from ClickTime
If nobody in your company is receiving email messages and notifications (forgot password, etc.) from the ClickTime system, this may be due to your company's email server or spam-blocking system. The IP addresses corresponding to mailer.clicktime.com, which is used for sending ClickTime system messages, has changed. Your IT (computer support) department may need to update your company's email server settings to allow email messages from the new IP addresses associated with mailer.clicktime.com.
January 13, 2004: Version 2.20
This version included some report changes and a completely new home page.
The changes are as follows:
- New home page
We have a new and improved home page. The new interface includes improved navigation and is also reflected on the pages you can link to from the home page. To sign in from the home page, click the "Sign In" link in the upper right corner. To simplify the sign-in process in the future, set your web browser's bookmark to "http://www.clicktime.com" (with no specific page reference) and you will be automatically taken to the login page. - Revised Report: Horizontal Timesheet
Changed report to only show time entries in the comment section for those time entries that include comments. - Revised Report: Detail by Employee
Changed formatting to prevent mostly blank pages from occurring within long reports. - Timesheet View and Locked Days
When viewing your timesheet, a small padlock image will now appear for each day that has been locked or approved by your manager or ClickTime administrator.
December 9, 2003: Version 2.10
This version included the new Timesheet Approvals system, and the ability to export data to the XML format.
The changes are as follows:
- Timesheet Approvals System
We now provide you a complete system for submitting and approving timesheets. This is an optional feature that can be added to existing accounts. Add this feature to your account and get the ability to designate people that must submit their timesheets and get them approved by a manager or administrator. - Export to XML
You can now export your time entry data to an XML format. The new XML export report option is accessible from the Miscellaneous report category. - Quickweek and weekends
If you are hiding weekends on the Week View page and click the Quickweek button, we no longer copy over entries that existed on Saturday and Sunday from the previous week. - Employment Types and the People List Export report
The Employment Type settings for each person are now exported when running the People List Export report.
Note: If you have an automated process that works with exported data from this report you may need to update your process to recognize the additional information. - Billing Rate Values
You can now enter more discrete billing rate values. This includes numbers in a format such as $125.75. - Preferred Time Entry View
You can now select either the Daily or Week View as your preferred time entry view by going to the My Preferences area under the Personal tab. This determines what page you are taken to when clicking the Personal tab and when standard users first login. All people will default to using Week View as the preferred time entry view if their browser supports that feature. - Division Reports
We have removed the Division category from the Reports menu. You can access these reports from the People category. The People reports allow you to select from a list of People, Divisions or Employment Types, all on the same page. - New Report: Billing Detail by Person
This new report can be accessed from the Client and Job categories. The report is useful for a quick overview of billable hours and rates for specified jobs and clients. It also includes a breakdown of the hours completed by each person. - Incomplete Time Entry Report
We have removed the Incomplete Time Entry report from the People category in the Reports area. You can access this report from the Timesheets section under the Company tab. - PDF reports and Mac OS X
Reports created using the PDF format can now be viewed with Apple's updated Preview application that comes with Mac OS X version 10.3 (Panther).
November 18, 2003: ClickTime Desktop Application
A new version of the ClickTime Desktop Application is now available. Version 1.40 is
available for Windows and Mac operating systems. This version improves network communications.
Older versions of the ClickTime Desktop Application will no longer be supported after
December 30, 2003.
October 28, 2003: Version 2.0
This version included the new Week View feature, providing the ability to enter a week's worth of time in
one page. This feature also included Employment Types.
The changes are as follows:
- Week View - Time Entry
We now provide you the ability to enter time on the Weekly View page. This should make entering time much easier and quicker. This feature incorporates modern web standards (HTML and JavaScript) that some older browsers were not designed to work with properly. As a result, some older versions of browsers that are still supported with the Daily View cannot be used with the new Weekly View feature. - Quickweek
You can now copy a previous week's time entries to a new week by simply clicking the Quickweek button on the Weekly View page. This works the same as the Quickday feature in that it copies the time entries from a previous week without copying the comments. - Timesheet View
There is now a separate Timesheet View that displays a summary of time entries. The number of days shown is determined by your company's timesheet model (weekly, biweekly, semi-monthly or monthly). - Employment Types
You can now associate each person with an employment type. You can then run reports on these groups of people. For example, you can use this to easily run Horizontal Timesheet reports for all hourly employees. You define what the different employment types are in the Employment Type section. You can access this new feature by clicking the Employment Type link at the top of the People list.
We provide a few sample types for you and have preset all people in your company to the Standard employment type. You can re-assign multiple people to one employment type easily be editing the desired employment type and clicking the "assign people" link. - Accounting/Payroll Application
There is now an option to select which payroll or accounting application you use. This will show special fields and reports that are used for integrating ClickTime with your application. For example, the payroll type option for each person is used for integration with QuickBooks. The payroll type option is now listed in the "Accounting/Payroll Information" section when editing a person. - Notes
While editing jobs, tasks, clients, people and divisions, you can now enter comments into a Notes field. You can use this area to keep track of additional information for your employees, projects and clients. - Maximum Time Entries per Day
You can now enter up to 99 time entries per day. - People Reports
We have provided you more options for selecting which people to include when running a report. When you run one of the People reports, you can select from a list of People, Divisions or Employment Types, all on the same page. To reflect these new options, we changed the name of the category of these reports from "Employee" to "People". Additionally, we will be removing the "Division" report category in the near future since these reports and selection options are now accessible from the People category. - New Report: Job and Task Summary with Employee Detail
There is a new report under the Client category titled "Job and Task Summary with Employee Detail." This is useful for a quick overview of billable hours and rates for specified clients. - List Export Report changes
The new Notes fields have been added to the People, Job, Client, Division and Task Export List reports. Note: If you have an automated process that works with exported data from any of these reports you may need to update your process to recognize the additional information. - New currency option
South African currency is now available in your Company Preferences section.
September 23, 2003: Version 1.80
This version included new timesheet and search functionality. There are also two new
billing rate options and a new client report. The changes are as follows:
- Timesheet Model
We now allow you to define a timesheet model for your company. This setting is utilized for locking individual person's timesheets. You can select a timesheet period of weekly, biweekly (every other week), semi-monthly (e.g. 1-15 and 16-30) or monthly. - Timesheets Section
There is now a separate Timesheets area for managing people's time entries. From this section you can review, override and lock a person's timesheet. You can also determine if people's timesheets have been sufficiently completed by using the Incomplete Time Entry report accessible in this section. - Timesheet Review and Locking Timesheets
If most people in your company enter their time regularly but a few people are still back-logged preventing you from updating your company lock date, this new feature is for you. This feature will allow you to lock time entries for individual people that you specify. For example, if you want people to be up-to-date entering their time on a weekly basis, go to your company Preferences and set your Timesheet Method to "weekly." When most people have completed their time entries for the week, you can run the Timesheet Review report from the new Timesheets section and lock the completed timesheets to prevent changes. Note: You can only review and lock timesheets for dates on or after July 1, 2003. - Search for People, Clients, Jobs, Tasks or Divisions
It's now easier to manage your lists of people, clients, jobs, tasks and divisions. From the QuickView page or while viewing a list of people, clients, etc. you can enter the name of what you are looking for and quickly see a matching list of items. If only one item is found matching your search request you will be taken directly to the detail information of that item. - Managerial Permissions
There are new permission settings that you can grant to a manager. The "review timesheets" permission is a new primary or "top-level" permission. There are also three secondary permissions related to reviewing timesheets as described below:
- notify users with incomplete time entries - this was previously a secondary permission under the "run company reports" permission. Whether the manager may notify all people or just those from specific divisions is determined by the settings for the review timesheets permission.
- lock timesheets - Whether the manager may lock all people's timesheets or just those from specific divisions is determined by the settings for the review timesheets permission.
- override timesheets - this was previously a primary permission.
- Sorting Options
While viewing lists of people, clients, jobs, tasks or divisions, you can sort the columns in standard or reverse alphabetical order. - Billing Rate Options
In your company preferences, there are two new billing rate options to select from. We now provide the ability to select a billing rate by person with exceptions for certain clients or jobs. - New Report: Employee Summary
There is a new report under the Client category titled "Employee Summary." This is useful for a quick overview of time allocation to specified clients. It provides a breakdown by person with time provided in cumulative hours as well as percentage breakdowns. - Report Change
The vertical timesheet report has been revised to display more information per page. Note: If you have an automated process that works with exported data from this report you may need to update your process to recognize this new format. - Desktop Application and Locked Days
The ClickTime Desktop Application does not allow the editing of any time entries that are for dates older than the lock date as shown in your company preferences. In addition, if any timesheets for a person have been locked and that person uses the ClickTime Desktop Application (version 1.3.x and lower), all days prior to the person's most recent locked timesheet will be considered locked. We plan to provide enhanced date lock handling for the Desktop Application in the near future. - Browser Support
We fully support the Netscape browser, version 7 and higher. We no longer support version 6.x and older versions of the Netscape browser. You may review the ClickTime browser compatibility options by clicking here.
August 19, 2003: Version 1.75
This version included enhanced browser detection and compatibility. The changes are as follows:
- Apple's Safari Web Browser for Mac OS X
We now provide enhanced browser detection for Apple Computer's Safari web browser including proper detection of your time zone, cookies and JavaScript settings. - Easier Management of Jobs
It's now easier than ever to manage the jobs for your clients. While viewing the detail information for a specific client, you can view all of that client's jobs, edit them or create a new job.
June 30, 2003: Version 1.72
This version included enhanced browser detection and compatibility. The changes are as follows:
- Apple's Safari Web Browser for Mac OS X
You can now use Apple Computer's new Safari 1.0 (v85) web browser for Mac OS X with ClickTime. If you have a beta or pre-release version of Safari (older than v85) then we strongly recommend that you upgrade to the final 1.0 version (v85). When using Safari, we are currently unable to detect your cookies, JavaScript and time zone settings, thus ClickTime defaults to using Pacific Daylight Time. We hope to provide enhanced browser detection for Safari in the near future. - Browser Detection
We have enhanced our browser and platform detection upon login in order to confirm browser compatibility. - Internet Explorer for Mac OS
There are currently bugs with Microsoft's Internet Explorer web browser for Mac OS when using a secure (SSL) connection. To avoid these bugs, if you login securely with this browser we will revert you to using a standard connection and display an appropriate warning message. If your company requires that you use a secure connection to ClickTime, we recommend that you use a different browser on Mac OS (Safari, Netscape, Mozilla, etc.). You may review the ClickTime browser compatibility options by clicking here.
May 20, 2003: Version 1.71
This version included the ability to specify which people a manager oversees. We also
implemented new export reports. The changes are as follows:
- Division Managers
You can now specify whom a manager oversees. The security options for a manager enable you to specify for each permission whether the manager gets the ability for one division, multiple divisions or the entire company. Adding new managers or changing someone's security settings are even easier now with our improved interface. - Export Report Options
You can now specify which jobs, clients, tasks, people or divisions for which you want to export data. You can also still easily export all data for your company. This is extremely helpful for creating custom reports and importing data into accounting systems. - Report System - Show Only Active Items
When you run a report, you can now specify that you only want to select from active jobs, clients, tasks, people or divisions. This can significantly shorten the list of checkboxes you have to choose from. When displaying all items (active and inactive) you can now distinguish which clients, jobs, etc. are inactive. - PDF Reports
Reports created using the PDF format have been streamlined to resolve issues with some versions of Internet Explorer on Windows PCs. The PDF files generated do not currently work with Apple's Preview application for Mac OS X. We hope to support this application in the future. - Enter Your Own Password
When adding new people to ClickTime, you may enter the password for each person. If you prefer, for security purposes, you can leave the password field blank and we'll generate a random password for each person. - Browser Detection - JavaScript Required
We now perform more significant browser detection upon login in order to confirm browser compatibility. Specifically, we now detect JavaScript settings and require that it be enabled on your web browser in order to login. - New Currency Options
Norwegian and South Korean currencies are now available in your Company Preferences section. - Time Zone Detection
We now detect the time zone settings of your computer so that you can more easily enter time for the current day where you are located. - Easier Login
We've improved how you login to ClickTime. This included improving the secure login process when using SSL with your web browser. Also, if you get distracted while entering your time, don't worry. We've increased the time before you are required to re-authenticate to 90 minutes. - Revised Manager Permission
A manager can only edit the email addresses of a person with the "standard" security level. - Label Revised
When adding a new person and editing an existing person's information, the reference to the optional accounting package information was changed from "accounting package user ID" to "accounting package person ID." This didn't affect the column heading for the export reports.
February 4, 2003: Version 1.70
This version included a major upgrade to our report generation system. We also implemented
more significant browser detection upon login to verify compatibility. The changes are as follows:
- Report System - Viewers
There are new report viewer options for all browsers and platforms. The recommended method of viewing reports is now PDF. The PDF format allows people with Macs and PCs to view and print good-looking reports. The HTML viewer is significantly improved and is available to people using Windows and Mac-IE. The first time you use the ActiveX viewer you will be prompted to download the updated viewer software. The Java viewer option is no longer available. - Report System - Viewer Export Options
After generating a report using either the ActiveX or HTML viewer, there are new and improved export options including PDF. Some reports may export slightly differently now so we recommend that customers test any custom post-processing macros or data manipulation methods with the updated system. - Report Changes
The Summary by Client report under the Employee category now includes the client number when applicable. The Incomplete Time Entry report no longer evaluates dates prior to an employee's start date for "completeness" even when time has been entered for that employee prior to the start date. If any employees in your customer showed this problem, you can reset them by simply changing the specific person's settings from requiring a certain number of hours "per Day" or "per Week" to the alternate Day/Week setting, then saving the person's settings and finally changing him or her back to his/her original Day/Week setting. The notification feature has also been enhanced for the Incomplete Time Entry report. If any problems are detected when sending email notifications, the list of people who could not be sent the notification is now displayed. - PDF Reports
Reports created as or exported to the PDF format can be viewed using the Adobe Acrobat Reader for Macs and Windows PCs. The PDF files generated do not currently work with Apple's Preview application for Mac OS X. We hope to support this application in the future. - My Tasks
Does your company have 20 different tasks, and only 2 of them apply to you? You can shorten your task list and opt-out or opt-in to whatever task you perform. Go to "My Tasks" and simplify your time-entry page. This new feature is similar to the My Jobs option. - Browser Detection
We now perform more significant browser detection upon login in order to confirm browser compatibility. Specifically, we detect the platform (e.g. Windows 98, Mac OS X, etc.), browser type (IE, Netscape, Safari, etc.), browser version number and whether session cookies are enabled. - Desktop Application for Mac OS X
A beta version of the Desktop Application is now available for Mac OS X. You can download it after logging in by going to the Download tab and selecting the appropriate link for Mac OS X. - Apple's Safari Web Browser for Mac OS X
Apple Computer has released a beta version of a new web browser for Mac OS X called Safari. Unfortunately, due to various JavaScript problems with the current beta version of the browser, we do not support using Safari with ClickTime. We hope to support this browser in the near future. - Bookmarks for ClickTime
We strongly recommend that any bookmarks in your web browser only reference www.clicktime.com and not any specific number such as www2.clicktime.com. This will assure you and your employees of always being able to login to ClickTime.
June 18, 2002: Version 1.62
This update incorporated several new settings to enhance the functionality for international customers.
We also added several new reports as well as modifying a few existing ones. The changes are as follows:
- Currency
You can now specify the currency for your company as either the symbol (e.g. £) or ISO abbreviation (e.g. GBP). - Date Format
You can now select between two date formats (day/month/year and month/day/year). These formats are reflected throughout the application including export reports. Note: if you export data to Excel, confirm that your copy of Excel expects date in the corresponding format. Otherwise, Excel may misinterpret the exported date of "5/1/2002" as either May 1 or January 5. - Start Week on
You can now specify the day of the week your company considers the workweek to start on. Previously, the start of the week was presumed to be Sunday. This setting is utilized when selecting a date range to run a report on and choosing either "week to date", "last week" or "last two weeks." The start of the week is also used to determine if a specific employee has entered the necessary time when required to enter a certain number of hours per week. - Minimum Time Requirements
You now have the ability to specify the minimum number of hours required for each employee. Previously this was available only as a single setting for your entire company. You can also now specify if a person must enter a minimum number of hours either per day or per week. As a result, the minimum time requirements and incomplete time entry report now support a part-time employee who is only expected to work 20 hours per week. - Job List
The list view for jobs now allows you to activate, deactivate or delete multiple jobs at one time. - Reports: Date Selector
The "last 15 days" and "last 30 days" options have been corrected to return the correct number of days specified. - Reports: Data Export (text and Excel versions)
The division name and Accounting DivisionID are now included when exporting data. Note: If you have an automated process that works with the exported data you may need to update your process to recognize this new information. - Reports: New Export reports
There are five new export reports available to export your company's employees, clients, jobs, tasks, or divisions to a tab-delimited text file. - Reports: Incomplete Time Entry (Employee, Division and My Reports versions)
This report has been significantly enhanced to incorporate a new interface and several new features. When selecting this report you can specify if the results should be shown in your web browser (HTML) or exported to an Excel file. Note: the Excel export is only available under the Company Reports section and for customers on the Basic and Enterprise Pricing Plans.
The report now distinguishes between employees who have "hours per week" and "hours per day" requirements. For customers on the Basic or Enterprise Pricing Plan, you can now also include a custom note when notifying employees via email of incomplete time. There are also now two versions of this report: standard and extended. The extended view, available only to Basic or Enterprise Plan customers, shows when each employee was last notified of incomplete time and the time range for which each employee was notified. - Reports: Task Summary (in the Division and Task categories)
These reports now include billing rate totals. - Reports: Client Billing Summary (in the Client category)
This is a new report for determining the billable hours and rates for specified clients. - Reports: Summary by Client (in the Employee category)
This is a new report that provides a quick overview of an employee's cumulative hours as well as the percentage breakdown of time by client. - Reports: Rate Card
This is a new Excel report that provides a complete list of your company's billing rates according to the billing rate method selected in your company preferences.
View the release notes for 2007 - present.
View the release notes for 2006.